Notice to Bidders: Marvin Avenue Retaining Wall Reconstruction
Sealed bids will be received at the Office of the Village Clerk, Village of Brewster, 50 Main Street, Brewster, New York 10509, until 11:00 A.M. on October 9, 2025 immediately after which the bids will be opened publicly and read.
The work under this Contract comprises the furnishing of all tools, equipment, materials and labor for the construction of the Marvin Avenue Retaining Wall Reconstruction located in the Village of Brewster, New York, complete, in place and ready for use in accordance with the Contract Documents.
The principal features of the Work to be performed under this project are defined in the Contract Documents and include: site clearing and grubbing; demolition and removal of an existing 1,500 sf face gabion retaining wall; demolition and removal of existing asphalt pavement, concrete curbing and concrete sidewalk; demolition and removal of existing meatal guide rail and chain link fence; rock excavation and removal; installation of a new 3,200 sf face pre-cast concrete retaining wall; installation of new precast concrete catch basins, manhole and cast in place concrete curb and sidewalk; installation of HDPE stormwater pipe; installation of rip-rap; installation of chain link fencing and metal guiderail; installation of roadway maintenance and traffic protection elements; installation of asphalt paving; installation and removal of temporary erosion and sediment control (E&SC) practices; site restoration work including tree and shrub installation and all other appurtenant and related work as shown, specified and required to complete the project.
The foregoing is a general description only and shall not be construed as a complete description of the work to be performed for this project. Prospective Bidders shall refer to the Contract Documents including Contract Drawings for additional project work information.
Contract Documents may be examined at the Village of Brewster Village Hall or the office of the ENGINEER, J. Robert Folchetti & Associates, L.L.C., 31 Sodom Road, Brewster, NY 10509. Copies may be obtained from the office of the Village of Brewster Engineer, J. Robert Folchetti & Associates, L.L.C., 31 Sodom Road, Brewster, NY 10509 beginning on September 9, 2025 from 9:00 A.M. to 4:00 P.M., Monday through Friday.
Prospective bidder’s requests for mailing of Contract Documents will be filled by Federal Express or United Parcel Service. Prospective bidders shall furnish a prepaid Air Bill or Account Number. Neither OWNER nor ENGINEER shall be responsible for any delay in such shipment. Prospective bidders shall make such request and provide such airbill a minimum of one (1) week prior to the mandatory pre-bid conference.
Neither the OWNER nor the ENGINEER will be responsible for full or partial sets of Contract Documents, including any Addenda, obtained from other sources.
A mandatory pre-bid conference will be held at 10:00 AM on September 30, 2025, at the Village Hall, 50 Main Street, Brewster, New York 10509. The purpose of the pre-bid conference is to afford the prospective Bidders and interested parties an opportunity to raise questions pertaining to the Bidding and Contract Documents, and for the OWNER or its representatives to clarify matters related to the Project.
Bid security and proof of qualifications to perform the Work shall be as described in the Instructions to Bidders.
Bidders shall comply with all special and statutory requirements in accordance with the Instructions to Bidders.
Contract time of commencement and completion will be as specified in the Agreement.
The Bid Bond Form is contained in the Proposal.
Each bid shall be accompanied by a Bid Bond, or Certified Check accompanied by a Certificate of Surety, the coverage of which is specified in the Instructions to Bidders.
This project is subject to the provisions of Article 5-A of the General Municipal Law of the State of New York and certificates required thereunder shall be available for public inspection at the office of the Village Clerk, Village of Brewster, New York.
For any reason whatsoever, or for no reason, the Village reserves the right to waive any informalities in the bids or to reject any and all bids. No bidder may withdraw their bid except by written request submitted at least twenty-four hours before the time of opening or until the lapse of 45 days after the actual opening thereof.
The Village is exempt from payment of sales and compensating use taxes of the State of New York and of Cities and Counties on all materials to be incorporated into the Work. These taxes shall not be included in the Bid.
The Village will furnish the required certificates of tax exemption to the CONTRACTOR (s) for use in the purchase of supplies and materials to be incorporated into the Work.
The Village's exemption does not apply to construction tools, machinery, equipment or other property purchased by or leased by the CONTRACTOR (s), or to supplies or materials not incorporated into the Work.
Non-Discrimination in Employment:
It is the policy of the Village that their Contractors shall comply with all Federal, State, and local law, policy orders, rules and regulations which prohibit unlawful discrimination against any employee or applicant for employment because of race creed, color, or national origin, and will take affirmative action to insure that they are afforded equal employment opportunities without discrimination because of race, creed, color or national origin.
Provisions concerning this requirement are detailed in the Supplementary Conditions.
